Pre-Qualified Professional Administrative Services

The Texas Department of Agriculture (TDA) is implementing a two-phase process to pre-qualify a pool of grant administrators. Local governments may solicit proposals from this pool for preparation of an application to the Texas Community Development Block Grant (TxCDBG) program, and subsequent administration services if a grant is awarded. In Phase One, TDA requests pre-qualification applications from interested individuals and firms to be pre-qualified for grant writing and administrative services to assist communities in proposed projects to be financed with certain categories of TxCDBG funding. Administrators approved through this RFQ process will be eligible to provide services to communities receiving grant funds. Pre-qualification of a grant administrator indicates that the application was complete and timely, and does not include an evaluation of the quality of services offered by the administrator.

Phase Two is the final grant administrator selection process. Participation in the Phase Two streamlined request for proposals (RFP) process will be limited to only those administrators that have submitted a complete application in response to Phase One and that have been approved by TDA. Any resulting contracts for grant administrative services between a local government and a grant administrator may not exceed a total of $50,000. Actual budgets and tasks may be negotiated after the grant administrator has been selected by a participating local government.

Instructions for Communities:
TxCDBG Implementation Manual, Chapter 5: Procurement
Streamlined Procurement using Pre-Qualified List (Webinar Recording)

Phase 2 Solicitation Forms:
Request for Project-Specific Proposal Forms A506 (Word Format) 
Response from Service Provider Form A507 (Word Format) 
Evaluation of Proposals Form A508 (Word Format)
 

Pre-Qualified Administrators (Approved Vendor List)

Pre-Qualified Planning Service Providers (Approved Vendor List)

2022-2023 Certified Administrators 

All individuals that are responsible for administration of a TxCDBG grant contract or agreement must be Certified. Administrators are required to review the TxCDBG Implementation Manual and TxCDBG Guide to Meeting an NPO and successfully pass the online test. The Certified Administrator List will be posted below and will be updated as needed. This requirement applies to the point of contact for administrative requirements of the grant, whether a third party administrator procured by a community, an employee of a Council of Government serving as a subrecipient to the community, or an employee of a self-administering community.

To become certified, please click HERE.
2022-2023 TxCDBG Certified Administrators - Updated 1/31/23