Pre-Qualified Professional Administrative Services

The Texas Department of Agriculture (TDA) is implementing a two-phase process to pre-qualify a pool of grant administrators. Local governments may solicit proposals from this pool for preparation of an application to the Texas Community Development Block Grant (TxCDBG) program, and subsequent administration services if a grant is awarded. In Phase One, TDA requests pre-qualification applications from interested individuals and firms to be pre-qualified for grant writing and administrative services to assist communities in proposed projects to be financed with certain categories of TxCDBG funding. Administrators approved through this RFQ process will be eligible to provide services to communities receiving grant funds. Pre-qualification of a grant administrator indicates that the application was complete and timely, and does not include an evaluation of the quality of services offered by the administrator.

Phase Two is the final grant administrator selection process. Participation in the Phase Two streamlined request for proposals (RFP) process will be limited to only those administrators that have submitted a complete application in response to Phase One and that have been approved by TDA. Any resulting contracts for grant administrative services between a local government and a grant administrator may not exceed a total of $50,000. Actual budgets and tasks may be negotiated after the grant administrator has been selected by a participating local government.

Instructions for Communities:
TxCDBG Implementation Manual, Chapter 5: Procurement
Streamlined Procurement using Pre-Qualified List (Webinar Recording)

Phase 2 Solicitation Forms:
Request for Project-Specific Proposal Forms A506 (Word Format) 
Response from Service Provider Form A507 (Word Format) 
Evaluation of Proposals Form A508 (Word Format)

Pre-Qualified Administrators (Approved Vendor List)

Pre-Qualified Planning Service Providers (Approved Vendor List)

2020 Pre-Qualified Planning Service Providers for TxCDBG    Original RFQ documentation may be found HERE 2020 Application for Pre-Qualification (Vendor Use Only)
Firm Name	Application	Contact Information	Small Business	Woman Owned	Minority Owned
Asi' Grant Consulting	Click HERE	Candy Hobbs     candyhobbs@gmail.com	X	X	X
D. Austin Colina & Associates	Click HERE	Daniel Colina     daustincolina@gmail.com	X		X
Esser & Company Consulting, LLC	Click HERE	Carl Esser     carl.esser@hotmail.com
GrantWorks, Inc.	Click HERE	Mirenda Harris      grantworks@grantworks.net	X
Hayter Engineering, Inc.	Click HERE	Michael Donnan     mdonnan@haytereng.com	X
Langford Community Management Service, Inc.	Click HERE	Judy Langford     Judy@LCMSinc.com	X	X
Mundo and Associates, Inc.	Click HERE	Pamela Mundo     pmundo@mundoandassociates.com	X	X
Panhandle Regional Planning Commission	Click HERE	Dustin Meyer     dmeyer@theprpc.org
Public Management, Inc.	Click HERE	Patrick Wiltshire     pwiltshire@publicmgt.com	X
Ricardo Gomez & Associates	Click HERE	Ricardo Gomez     RGAinArroyoCity@aol.com	X		X
South Plains Association of Governments	Click HERE	Kelly Davila     kdavila@spag.org
The Goodman Corporation	Click HERE	Greg Goodman     ggoodman@thegoodmancorp.com	X
TJKM Transportation Consultants	Click HERE	Aldo Fritz     afritz@tjkm.com	X		X
Traylor & Associates, Inc.	Click HERE	Gary R Traylor     gary.traylor@grtraylor.com	X

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Current Opportunities Available

2020 RFQ & Application to Prequalify Grant Administrators - Now Available!

TDA is pleased to announce the Application to pre-qualify grant administrators in 2020. This is a two phase procurement process to pre-qualify grant administrators. Administrators that provide grant writing services and/or administration services for the TxCDBG Program are invited to submit applications. Local governments shall solicit proposals from this pool for preparation of an application to the TxCDBG program, and a subsequent administration services is grant is awarded. This streamlined procurement process is for administrative services contracts up to $50,000.

Request for Qualifications Application to Prequalify Grant Administrators
Application to Prequalify Grant Administrators

TDA's response to written inquiries regarding the 2020 RFQ and Application to Prequalify Grant Administrators can be found HERE.

2020 RFQ & Application to Prequalify Planning Services Providers - Now Available!

TDA is pleased to announce that a new process has been developed to prequalify planning services providers for TxCDBG planning-related programs in 2020.  This is a two phase procurement process to pre-qualify planning services providers. Individuals or firms that provide planning services for the TxCDBG Program are invited to submit applications. Local governments shall solicit proposals from this pool for preparation of an application to the TxCDBG program, and a subsequent planning services is grant is awarded. This streamlined procurement process is for planning services contracts up to $50,000.

Request for Qualifications Application to Prequalify Planning Services Providers
Application to Prequalify Planning Services Providers

TDA's response to written inquiries regarding the 2020 RFQ and Application to Prequalify Planning Services Providers can be found HERE.

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Certified Administrators 

All individuals that are responsible for administration of a TxCDBG grant contract must attend CDBG training annually.  Once training is completed, the individual will be required to pass an online test. The Certified Administrator List will be posted at the below link. This requirement applies to the point of contact for administrative requirements of the grant, whether a third party administrator procured by a community, an employee of a Council of Government serving as a subrecipient to the community, or an employee of a self-administering community.

To become certified, please click HERE.
A list of 2019-2020 TxCDBG Certified Administrators can be found HERE.