Pre-Qualified Professional Administrative Services

The Texas Department of Agriculture (TDA) is piloting a two-phase process to pre-qualify a pool of grant administrators. Local governments may solicit proposals from this pool for preparation of an application to the Texas Community Development Block Grant (TxCDBG) program, and subsequent administration services if a grant is awarded. In Phase One, TDA requests pre-qualification applications from interested individuals and firms to be pre-qualified for grant writing and administrative services to assist communities in proposed projects to be financed with certain categories of TxCDBG funding. Administrators approved through this RFQ process will be eligible to provide services to communities receiving grant funds. Pre-qualification of a grant administrator indicates that the application was complete and timely, and does not include an evaluation of the quality of services offered by the administrator.

Phase Two is the final grant administrator selection process. Participation in the Phase Two streamlined request for proposals (RFP) process will be limited to only those administrators that have submitted a complete application in response to Phase One and that have been approved by TDA. Any resulting contracts for grant administrative services between a local government and a grant administrator may not exceed a total of $50,000. Actual budgets and tasks may be negotiated after the grant administrator has been selected by a participating local government.

Addendum 3 Questions and Answers from Applicants Click HERE for this document

Pre-Qualified Administrators (Approved Vendor List)

Instructions for Communities:
Phase 2 Instructions
Administrative Services Procurement Using the Pre-Qualified List Webinar Slides

Phase 2 Solicitation Forms:
Request for Project-Specific Proposal Forms A506 (Word Format) 
Response from Service Provider Form A507 (Word Format) 
Evaluation of Proposals Form A508 (Word Format)

Current Opportunities for Pre-qualification

Certified Administrators

All individuals that are responsible for administration of a TxCDBG grant contract must attend CDBG training annually.  Once training is completed, the individual will be included on the current Certified Administrators List that is posted to the TDA website.  This requirement applies to the point of contact for administrative requirements of the grant, whether a third party administrator procured by a community, an employee of a Council of Government serving as a subrecipient to the community, or an employee of a self-administering community.

Current Certified Administrators 

To become certified, please plan to attend one of the upcoming TxCDBG Implementation Workshops: Dates and locations may be found HERE.