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Pre-Qualified Professional Services

Pre-Qualified Professional Administrative Services

The Texas Department of Agriculture (TDA) is piloting a two-phase process to preapprove a pool of grant administrators. Local governments may solicit proposals from this pool for preparation of an application to the Texas Community Development Block Grant (TxCDBG) program, and subsequent administration services if a grant is awarded. In Phase One, TDA requests prequalification applications from interested individuals and firms to be preapproved for grant writing and administrative services to assist communities in proposed projects to be financed with certain categories of TxCDBG funding. Administrators approved through this RFQ process will be eligible to provide services to communities receiving grant funds. Preapproval of a grant administrator indicates that the application was complete and timely, and does not include an evaluation of the quality of services offered by the administrator.

Phase Two is the final grant administrator selection process. Participation in the Phase Two streamlined request for proposals (RFP) process will be limited to only those administrators that have submitted a complete application in response to Phase One and that have been approved by TDA. Any resulting contracts for grant administrative services between a local government and a grant administrator may not exceed a total of $50,000. Actual budgets and tasks may be negotiated after the grant administrator has been selected by a participating local government.

Current Opportunities for Pre-qualification

See below for open solicitations to pre-qualify for grant writing and administrative services opportunities. 

2018 TxCDBG Program Year Grant Administrator Prequalification

TDA is pleased to announce the Application to Prequalify Grant Administrators for the 2018 Program Year. This modification to the procurement process is intended to simplify the steps for local communities, and to establish the grant team early in the process. Applications to Prequalify Grant Administrators must be received by January 16, 2018, in order to be eligible to administer grant(s) in the 2018 Program Year.

The RFQ release includes:

-     - Request for Qualifications. This document provides guidance for administrative firms wishing to provide administrative services for the 2018 grant cycle. Click HERE for this document

-     - Application for Pre-qualification form. This form must be submitted by participating administrative service providers. Click HERE for this document

-     - Phase 2 solicitation forms will be available soon.  These forms demonstrate the basic expectations for a community's role during the second phase of this procurement method. No action is necessary for Phase Two until TDA releases the PY 2018 Prequalified List.

 Note: Vendors that submitted an Application for Prequalification for CFC and/or DRP-MS grant program(s) must apply separately to prequalify for the 2018 Program Year.

Addendum 3 Questions and Answers from Applicants Click HERE for this document

Certified Administrators

All individuals that are responsible for administration of a TxCDBG grant contract must attend CDBG training annually.  Once training is completed, the individual will be included on the current Certified Administrators List that is posted to the TDA website.  This requirement applies to the point of contact for administrative requirements of the grant, whether a third party administrator procured by a community, an employee of a Council of Government serving as a subrecipient to the community, or an employee of a self-administering community.

Click HERE for a list of Current Certified Administrators. 

To become certified, please plan to attend one of the upcoming TxCDBG Implementation Workshops: Dates and locations may be found HERE.


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